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Supervision & Safeguarding

Your child’s safety is our highest priority.

• All staff are DBS-checked.

• Qualified first aiders on site and on all activities.

• Tennis sessions run by certified coaches.

• Staff-to-player ratios meet recommended LTA and group activity guidelines.

• Children supervised during all sessions, free time, meals, and overnight.​

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Medical, Behaviour, and Additional Needs

Parents must provide accurate and up-to-date information on:

• Medical conditions

• Allergies

• Medication required

• Injuries (recent or ongoing)

• Behavioural needs

• SEN or learning requirements

• This enables staff to plan appropriately and ensure every child’s welfare during training and activities.

• Medication will be securely stored and administered according to parental instructions.

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Accommodation & Meals

• Children will stay in safe, comfortable shared rooms (grouped by gender) with staff supervision nearby.

• Accommodation includes:

  • Breakfast

  • Access to social areas for supervised downtime

  • Bed linen (towels may be required)

• All dietary needs and allergies must be shared in advance.

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Packing List

Tennis Gear

• Tennis racket(s)

• Tennis/sports clothing for multiple days

• Tennis shoes

• Cap or visor

• Sweatbands (optional)

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Clothing & Personal Items

• Comfortable clothing for evenings

• Waterproof jacket

• Swimwear 

• Toiletries

• Pyjamas and underwear

• Trainers for non-tennis activities

• Sun cream

• Refillable water bottle

• Towel(s)

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Do Not Bring

• Expensive jewellery

• Tablets or gaming devices

• Excessive cash

• Items that could be lost or damaged

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Behaviour Expectations

Participants are expected to:

• Show respect to coaches, staff, and peers

• Follow safety rules on court and in accommodation

• Uphold good sportsmanship

• Use equipment responsibly

• Stay within designated supervised areas

• Follow bedtime and rooming expectations

• Serious breaches may result in parents being contacted and, where necessary, the child being collected early.

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Communication During the Trip

Parents will receive:

• Confirmation of safe arrival

• Updates or photos via ___ (e.g., WhatsApp or email)

• Emergency contact numbers for staff during the trip

Children will not be permitted to bring mobile phones to ensure safety and focus.

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Emergencies & First Aid

• Basic first aid provided by qualified staff

• Emergency services used if required

• Parents contacted at the earliest possible moment

• In loco parentis permission enables staff to authorise emergency treatment when necessary